Privacy Policy
This Privacy Policy explains what data the Absen Mobile Pertamanan Mampang Prapatan application collects, why we collect it, how it is stored, and what rights you have. This application is used for attendance (clock-in/out) and daily work reporting of gardening staff.
1. Data We Collect
a. Account & identity data
- Full name, username, and password (stored only as a one-way hash — never in plain text).
- Work category, PJLP type, work schedule (start/end time), weekly day off, annual leave quota, and profile photo (optional).
b. Attendance data
- Clock-in and clock-out timestamps, taken from the server clock (not the device clock).
- Selfie photo taken at the time of clock-in/clock-out (camera only).
- GPS coordinates, GPS accuracy in metres, and a reverse-geocoded address.
- Attendance status (present, late, absent, leave, sick, holiday).
c. Work report data
- Type of work, work location, description, work session, and up to 10 work photos plus an optional selfie.
- GPS location of the report and, if the work type requires it, the trainee/school of origin field.
- Team members tagged in the report (for team-based work categories).
d. Request & approval data
- Leave requests, permit/sick requests (with supporting photo evidence), day-off swaps, and overtime/"piket" requests.
e. Periodic location during working hours
- While you are clocked in (after clock-in and before clock-out), the application periodically sends your location so supervisors can monitor field staff on a live map. This tracking stops automatically after clock-out and does not run outside working hours.
f. Technical data
- In-app notification records and server-side timestamps of activity.
2. Why We Use the Data
- To record attendance and verify that staff are at their assigned work location.
- To compile work reports, attendance recapitulations, and official reports (PDF/Excel).
- To process leave/permit requests and to monitor field staff during working hours.
- To send internal notifications about attendance and reports to supervisors.
We do not sell your data and do not use it for advertising. Your data is used only for the operational purposes of staff attendance and work reporting.
3. Where Data Is Stored
- Application server: account data, attendance records, work reports, and request records are stored in a database on the application server.
- Photo storage: attendance and work photos are stored in the storage configured by the administrator — either Google Drive (owned by the administrator's own Google account) or the platform's media storage.
- Telegram (optional): if enabled by the administrator, attendance and work report summaries (including photos) are sent to an internal work Telegram group that only authorised staff can access.
4. Google Drive & Google API Services
If the administrator enables Google Drive as photo storage, this application uses Google Drive API with the scope https://www.googleapis.com/auth/drive.file.
- The application can only create, read, and manage files that it created itself — it cannot see or access any other files in the administrator's Google Drive.
- The application does not access Google user data other than the files it created, and does not use Google user data to develop, improve, or train generalised AI/ML models.
- The application does not transfer Google user data to third parties, is not used for advertising, and is not used to determine creditworthiness or for lending purposes.
- Use of information received from Google APIs complies with the Google API Services User Data Policy, including the Limited Use requirements.
- You can revoke the application's access at any time via your Google account at myaccount.google.com/permissions.
5. Data Retention
- Attendance and work report data is retained as long as it is needed for administrative and reporting purposes.
- If an account is scheduled for deletion, a 7-day grace period applies (during which the deletion can be cancelled) before the account and its data are permanently removed.
- Work photos taken by staff are stored alongside the work report for which they were submitted.
6. Security
- Access is protected by username/password with passwords stored as hashes.
- Photo and GPS data can only be seen by the account owner, the administrator, and supervisors with an authorised role.
- Attendance time is taken from the server so that device clock changes cannot falsify records, and the location must come from a genuine GPS signal with reasonable accuracy.
7. Your Rights
- Access: you can view your own attendance and work report history inside the application (History menu).
- Correction: you may ask the administrator to correct inaccurate attendance data.
- Deletion: you can request deletion of your account and data by contacting the administrator. Requests are processed within the grace period described above.
8. Children's Privacy
This application is intended for adult staff members and is not directed at children under 13 years of age.
9. Changes to This Policy
We may update this Privacy Policy. The effective date at the top of this page will be updated accordingly and the latest version is always available at this URL.
10. Contact
For questions about this Privacy Policy or your data, contact the administrator:
- Operator: Kecamatan Mampang Prapatan — Pertamanan dan Hutan Kota
- Email: adrianto.dkijakarta@gmail.com
© 2026 Kecamatan Mampang Prapatan — Pertamanan dan Hutan Kota